Reporting obligation CO2 emissions of commuting and business mobility

All information at a glance: Reporting obligation CO2 emissions of commuting and business mobility

In terms of sustainability, significant gains can be made in business mobility: more than half of the kilometers traveled in passenger transport are work-related. To reduce the CO2 emissions caused by mobility, a number of measures have been outlined in the 2019 Climate Agreement. One of these measures is the CO2 reporting obligation ( ‘Wet Persoonsgebonden Mobiliteit). The aim of this CO2 reporting obligation is to save 1 megaton of CO2 by 2030.

If organisations are on track to meet this target, only collective measures will be required. If CO2 emissions do not decrease sufficiently, organisations may be required—based on an individual benchmark—to travel more efficiently and sustainably. Mobility Concept explains how you can comply with the reporting obligation and how to encourage more sustainable travel behaviour.

Organizations with more than 100 employees must submit an annual report, containing data on commuting and business mobility. This includes data on the number of kilometers traveled, the modes of transport used (car, bicycle, scooter, etc.), and the type of fuel used for scooters, mopeds, or motor vehicles. Organizations do not have to report actual CO2 emissions. The CO2 emissions are calculated in a digital platform provided by the government based on emission factors.

To assist employers in meeting the reporting obligation, the Ministry of Infrastructure and Water Management has provided guidance for employers. The guidance outlines the data requested, methods for collecting it, and how the report should be submitted.

In most organisations, the required travel data is already available, but it is often spread across different systems such as lease administration, public transport expense claims, travel reimbursements, and HR systems. The main challenge is therefore not the absence of data, but ensuring it is complete and consistently consolidated.

Data can be collected from existing administrative systems and supplemented through targeted employee surveys where information is missing.

Increasingly, this process is taken over by a mobility platform in which all travel movements are automatically and centrally recorded. This creates a single complete and reliable overview of commuting and business mobility, enabling organisations to comply easily with the CO2 reporting obligation and ensuring fully consistent data.

Read also this [article on the mandatory co2 reporting], updates April 2026. (https://www.mobilityconcept.nl/en/news/well-prepared-for-the-mandatory-co2-reporting-in-2024/).

Mobility Concept takes care of the administration

Registering all mileage, modality and fuel type can create a lot of administrative work for employers. Here, Mobility Concept lends a hand. Mobility Concept's MaaS platform fully unburdens employers with the execution and administrative handling of mobility schemes and services, complying with the reporting obligation.

Encouraging sustainable travel behaviour

Encouraging sustainable travel behaviour can be done in various ways, for example through insight into CO2 emissions, financial incentives for cycling, public transport, carpooling and other sustainable options, and offering sustainable alternatives such as (electric) shared transport. When it comes to travel behaviour and operations, we inspire and assist key stakeholders such as employers and governments to adopt more sustainable travel behaviour through advice, assistance with implementation, and management of mobility schemes.

Interested in Mobility Concept's services? Contact us.