The administration of mobility has never been so easy. Our online platform - Mobility Portal and mobile app - is for both employers and employees. Employers can manage their mobility schemes online, without having to invest in hardware or software. Employees can combine all kinds of transport in any way they prefer with a single app: Mobility-as-a-Service. In doing so, ease of use is key. Discover the many features of our Portal and App.
The type of mobility scheme can be fully customised for each category of employees, such as the reimbursement level, budget size and types of transport. Fiscal rules are implemented during administration. Gross and net amounts that are to be paid out are determined automatically.
Managing travel products (such as a mobility card, public transport subscription or a leased bicycle) is taken out of employers' hands. Employees can order their travel products in Mobility Portal, with or without approval of a manager. This is all fully configurable.
Journeys made using a mobility card (such as the NS Business Card) are automatically registered. Employees account for their trips online. These are approved or disapproved. Deductions, such as costs for private use and unlawful expenses, are submitted to the payroll administration fully automatically. These expenses can be easily configured to be settled directly with the employee's salary.
As an employer, you decide on the financial incentives. Via financial incentives, you encourage different travel behaviour, including more sustainable and economical driving, cheaper refuelling and less private use of the lease car. Moreover, it also encourages working from home, other sustainable travel modes (including travel by public transport, carpooling and cycling) and less parking.
As an employer, would you like to allow private use with a mobility card? This is absolutely possible. The employee can easily register such private use in the web environment or in the app. Settlement takes place via deduction from the salary or payment by the employee.
Mobility Concept's online solution connects to employers' existing contracts with suppliers, such as leasing companies, rental companies and mobility and fuel card providers. Employers can therefore continue existing processes and contracts as normal.
From July 1st, 2024, employers with more than 100 employees will be required to report CO2 emissions from business and commuting traffic. Mobility Concept takes the entire administration off employers' hands and provides all the necessary data to meet the reporting obligation in 2024.
Interested? Read more here.
Mobility Concept's solutions integrate seamlessly with existing HR systems and processes. Payment and salary files are automatically delivered with the gross and net amounts to be settled. Mobility Concept has links to the most common HR systems.
There is an online management environment available for HR departments and lease and payroll administration. All relevant information can be found there. Reports can be requested in Mobility Portal at the touch of a button. The reports are tailor-made.
Employees are getting more and more options. A lease car or a mobility budget, whether or not in combination with own transport: how do you maintain an overview and make responsible choices? Mobility Concept's online choice tool offers a solution. This selection tool provides insight into the financial consequences of choices and travel behaviour, naturally within the framework of the mobility scheme applicable to specific employees.
All employees receive personal login details for Mobility Portal and the app. With these, they can plan, book and pay for journeys. This gives them 24/7 insight into their travel data, costs, allowances and CO2 emissions, and they immediately see the effect of their transport choice on the mobility budget. Mobility Portal supports the various choices and displays all information clearly in a single overview.
Employees can easily compare different travel options, with the planner taking into account the current traffic situation. Moreover, they can also book transport directly via the app, e.g. a taxi, shared car or rental car. Travel preferences are easily adjustable. Naturally, employers decide which types of transport are made available to employees.
Labour-intensive claim processes are a thing of the past. Journeys and costs are registered automatically through links with the mobility providers and mobility cards. Journeys in the (lease) car are automatically registered by telematics in the (company) car or an app. It is easy and user-friendly. The information is immediately visible in Mobility Portal and in the app.
In case the employer's mobility scheme combines different modes of transport, employees can always choose the best means of transport for that moment. They have access to all relevant types of transport: company car, own car, train, bus/tram/metro, public transport bicycle, shared car, P&R, rental car and taxi. Sometimes it may be the car, but at other times public transport may be more convenient, for example in combination with a public transport bike or a shared car. Employees thus get maximum flexibility in how they travel.
Employees can easily submit claims for personal transportation, parking costs, home office allowances and other expenses, either online in the Mobility Portal or in the app. Depending on the choice, expense claims are submitted to the manager for approval. In the Mobility Portal there is real-time insight into the status of the claim.
If employees have any questions, Mobility Concept's service desk is ready to answer them. They can be reached through e-mail or phone. Employers therefore also outsource this part of the management of their mobility scheme to us.
